Application Form 2023

Your Name:
Your Email Address:
1. I am applying to register my son/daughter for the Vacational Studies Course at The Mary Hare School for:
If you did not select the Full Course option above, please state the preferred dates (starting on a Sunday and finishing on a Saturday) within the period 9 July to 5 August 2023:
My child would like to be considered for the following role(s): Mentor (all ages)
Councillor (all ages)
House Captain/Sub-Prefect (16-19+ year-olds)
Prefect/Senior Prefect (17-19+ year-olds)
2. Student’s full name (as it should appear on our lists):
Name we should call him/her:
My child has attended Vacational Studies previously and all details are as per my previous application (Please check at least one) Yes (Go to section 15 ('Optional Visits') or simply fill in any details that may have changed.)
3. Date of birth:
4. Gender: Male
5. Nationality:
6. Name and postal address of Parent or Guardian:

E-mail us if you are at a different address during the Course.

7. Names and addresses of TWO relatives or friends (outside immediate family) who may act on my behalf if I cannot be contacted: (You must answer this section)
8. Religion (if any):

Please e-mail if you wish us to arrange for your child to attend a religious service while with us.

9. Assessment of his/her knowledge of English: Good
10. Number of years studying English: (by July 2023)

NEW STUDENTS ONLY: Please send a letter of recommendation from the school simply stating 'X is well-behaved and has a positive attitude towards studying'. This can be sent later and can be e-mailed.

11. If you need an invoice to send pocket money state the currency and amount here:
12. Our acceptance is on the understanding that your child is in good physical and mental health and is able to function independently in a multinational community and that your country's vaccinations programme has been followed. Please disclose here any past/present health problems, allergies or behavioural factors of which we should be aware before acceptance:

In the case of food allergies, the student must come with a 1ml. Adrenalin (Epinephine) 1:1000 injection pen ­ an ‘EpiPen’. Students from EU and EEA countries should bring a EHIC card (European Health Insurance Card) to ensure free NHS medical treatment for all conditions.

13. Brief description of his/her character and interests, if not already known by us:
14. Previous longest time away from home (in days):

15. OPTIONAL VISITS - Tickets allocated to those who apply for the option first. Cost payable from pocket money.  ALL TRIPS ARE OPTIONAL EXTRAS

I would like to apply my son/daughter for the following optional extras: TRIP: OXFORD: Friday 14.07.23. (Seeing the colleges and museums and/or off to shop with our staff): £35.00
TRIP: NEWBURY: Sunday 16.07.23. & Sunday 30.07.23. (Shopping/exploring in our local town. The bus leaves at 10.00 and is back for lunch at 13.00): Both trips = £25.00
TRIP: INSIDE TV's 'DOWNTON ABBEY': Monday afternoon 17.07.23. (House, gardens, Egyptian exhibition) £35.00
THEATRE 1: To be advised late 2022
THEATRE 2: To be advised late 2022
TRIP: THE HOUSES OF PARLIAMENT: Saturday afternoon 22.07.23. Westminster, London: £45.00
TRIP: LONDON: Thursday 27.07.23 (Seeing the sights in our bus, then in groups with our staff for exploring/shopping): £40.00
TRIP: 'THE HARRY POTTER EXPERIENCE': Friday 28.07.23. Warner Bros Studios: £60.00 (Full. Waiting list only)
TRIP: STONEHENGE: Friday 28.07.23. £45.00 (27 places only)
MASTERCLASS TUTORIALS: 40-minute group sessions at Proficiency level English literature, vocabulary and pronunciation/UK history/other subjects. Additional to normal teaching programme. We decide on students' suitability for Masterclass.
ONE-TO-ONE TUITION: With one of the teachers after sports covering aspects of English that are presenting a challenge: Payable after the Course. £25 per hour
EXAMINATION: TRINITY EXAMINATION IN SPOKEN ENGLISH: Monday 01.08.23: £70 - £90 (depending on level.) Add to pocket money. We shall decide the level and make the appropriate deduction.

* Our free service applies to flights arriving at Heathrow Terminals 2, 3, 4 and 5 from 12.00-16.00 on 9 July and flights leaving Heathrow Terminals 2, 3, 4 and 5 from 10.00-13.00 on 5 August. UM tickets after 12.00 are excluded and will be by taxi. We shall request flight details after we have received Course Fees.


17. If this application is accepted, when I receive your Invoice, I shall SEND FULL PAYMENT OF COURSE FEES IN £ STERLING
SEND 50% OF THE COURSE FEES IN £ STERLING WITHIN 30 DAYS AND THE OTHER 50% IN £ STERLING BY 15 MAY 2023 (Option unavailable after 1 April 2023)
SEND FULL PAYMENT OF COURSE FEES IN € EURO WITHIN 30 DAYS (at the £:€ exchange rate on the date the first Invoice is sent)
SEND 50% OF THE COURSE FEES IN € EURO WITHIN 30 DAYS (at the £:€ exchange rate on the date the first Invoice is sent) AND THE OTHER 50% IN € EURO BY 15 MAY 2023 (at the £:€ exchange rate on 1 May 2023) (Option unavailable after 1 April 2023)
SEND FULL PAYMENT OF COURSE FEES IN $ US DOLLARS WITHIN 30 DAYS (at the £:$ exchange rate on the date the first Invoice is sent)
SEND 50% OF THE COURSE FEES IN $ US DOLLARS WITHIN 30 DAYS (at the £:$ exchange rate on the date the first Invoice is sent) AND THE OTHER 50% IN $ US DOLLARS BY 15 MAY 2023 (at the £:$ exchange rate on 1 May 2023) (Option unavailable after 1 April 2023)
18. T-shirt size (must be completed): S
I have read, understand and agree with the following: I agree with the rules of the Course as set out in the 'Notes for Parents' and 'Notes for Students'.
I trust Vacational Studies to decide on the level of supervision required on trips and to permit visits and outings (if any) at its discretion.
If neither the undersigned nor the person in section 7 can be reached in an emergency, I consent to medical treatment being authorised by Ian G. Mucklejohn of Vacational Studies.
I understand that smoking or possessing any smoking material or narcotic is forbidden and will result in immediate expulsion and removal from the Course by me within 72 hours.
I understand that if for any reason not covered by our Insurance policy a student is withdrawn from the Course less than sixty days before it begins, or fails to attend the Course, or leaves before it ends, no refund of Fees will be given (but see the fol
I understand that Vacational Studies will repay all Fees paid in the event that illness with Covid or restrictions on travel related to Covid or Covid quarantine requirements prevent attendance.
I understand that if any Fees remain unpaid thirty days after the date of the Invoice (unless otherwise stated on the Invoice), and if any Fees remain unpaid sixty days before a Course begins, acceptance of the student will be withdrawn.
I understand that Insurance is only as described on the Insurance 2022 information sheet (which will be updated for 2023 in late 2022).
I accept the terms and agree to be bound by the conditions of the Insurance cover. I declare that my child is in good mental and physical health.
I and my child agree to my and my child's details being stored on Vacational Studies computer system in compliance with GDPR accessible on this site (they will not be passed on to a third-party) and accept that images of my child will appear on this site.
I agree that my details may be disclosed to other parents for coinciding travel. I agree that my child's details may be disclosed to other students for contact purposes. (If you wish to delete either or both sentences, contact us first).
I agree to return the completed and signed 'Agreement and Travel Details' form by 6 June 2023.
I understand that English Law applies to all aspects of Vacational Studies.

Office address: Vacational Studies, Pepys’ Oak, Tydehams, Newbury, Berkshire RG14 6JT, England. Telephone: (01635) 523 333  International: +44 1635 523 333 Fax: (01635) 523 999 International Fax: +44 1635 523 999

Bank address: National Westminster Bank, 30 Market Place, Newbury, Berkshire RG14 5AJ, England.

A letter of recommendation may not be required if such a request might conflict with the policy of the school or government. Please state possible conflict.
Do you need a support letter for a visa? Yes