Travel

Arrival and Departure

Our 2025 Course begins on a Sunday and ends on a Saturday.

Don't worry. We make it easy and safe for children travelling to and from Heathrow Airport.

For children arriving on Sunday 13 July 2025 and leaving on Saturday 9 August 2025, we can collect students at Heathrow Airport, London (ALL TERMINALS) from flights arriving between 12.00 and 16.00) and return them there (ALL TERMINALS) for flights departing between 11.00 and 14.00). There is no charge for this if we are advised before 6 June.

It is quite usual for our students to fly alone. 90% of our students arrive and depart in this way. Our Collection/Return service is SAFE and FREE.

If flights arrive slightly earlier than 12.00, students wait for our staff near the Information Desk. If flights leave slighly later than 14.00, we explain the procedure and take students to wait in the correct area. For flights arriving much earlier than 12.00 and leaving much later than 13.00, we shall arrange taxi transportation at cost. We shall not agree to children waitng for long periods alone.

Please send travel information ONLY on the 'Agreement and Travel Details' form which you should complete and sign after you and your child have read the 'Notes for Parents' and 'Notes for Students'.

For arrivals and departures NOT at Heathrow on 13 July 2025 and 9 August 2025 or not at the times specified, we can make arrangements at cost with a taxi driver known to us. Here are the charges made by the taxi company we use. We add nothing on for making the arrangements for you.

Children aged 10-13 must travel with a person aged 16 or older, unless the airline offers an 'Unaccompanied Young Persons (UYP)' or 'Unaccompanied Minors (UM)' service.  You may also wish to use 'Airport Angels'.  Prices are here.  Information about their services is here.

Children aged 14+ can travel independently. We can put you in touch with others using the same airport.

Children with an Italian passport under 14 years of age, must hold a completed 'Dichiarazione di Affido' when travelling out of Italy. You must get this from a local police office as it is not available at the airport. Any Italian child under 14 years must be accompanied by a person aged 16 years or over.

A passport (not an Identity Card) is needed to enter the UK.  We suggest you apply for a passport early.

If you need a visa (check here), please obtain it months in advance. We can supply a supporting letter if you request one.

We ask parents to communicate travel arrangements ONLY on our 'Agreement and Travel Details' form which can be scanned and e-mailed or posted. Please do not communicate travel arrangements in any other way – even if you do not use our services for arrival or departure.

At the airport

Before travelling, we send an identity badge and luggage tags to ensure quick recognition.

Our representatives will carry blue Vacational Studies' folders and will meet students at the entrance to the Arrivals Hall after leaving the Customs Hall.

Mobile phone numbers for staff collecting students on 13 July and returning them on 9 August will be published in March 2025.

If you do not take our standard collection/return service, but we make other arrangements for you, the 2025 charges will be published in March. The 2024 charges are here. The driver we use is Dave Roach - Telephone in UK: 01635 44444 (landline and diversion to mobile); Telephone outside UK: +44 1635 44444 (landline and diversion to mobile).

Everyone must leave the School by 13.00 on the last day.  If a flight leaves after 20.00 on 9 August, the return must be on 8 August. Everyone must leave the school by 13.00 on 9 August 2025.

School address and directions

The Mary Hare School

From London, follow M4 to Exit 13 (Newbury). Leave M4 and follow signs to 'Services', then 'Donnington'. Continue for 2 kms. The Mary Hare School is signposted on the right.

Address for students' letters

VacStuds at The Mary Hare School, Newbury, Berkshire UK-RG14 3BQ.

Telephone (to contact Course Manager):

National: (01635) 244221 International: +44 1635 244221 (Only 13.07.25 – 09.08.25)

The telephone numbers and address given above are only for use during the Course.

During the rest of the year, please use our Newbury Office address and telephone numbers detailed in 'Contact Us'.

If you come by car

Please use the postcode RG14 3BQ to navigate to The Mary Hare School. Parents bringing students are asked to arrive at between 12.30 and 14.30. Parents collecting students on the last day are asked to arrive before 11.00. For those whose sat-nav systems do not allow the full UK postcode to be entered, here are directions: From London or Bristol take the M4 motorway and leave at Junction 13. Follow the sign 'A34 Newbury' and almost immediately take the exit on the left signposted 'Services', then 'Donnington'. Follow signs to 'Donnington' for about one mile. A turning marked 'The Mary Hare School' is on the right.

Directions by rail from London

By train from London, leave from Paddington Station. Arrive at Newbury Station (costs about £27). There are normally taxis at Newbury Station (costs about £10). If not, there are taxi numbers in the phone box near the station.

Directions by rail from Heathrow Airport

Take the RailAir link (bus) from Heathrow to Reading Station (costs £26). Take a train to Newbury from Reading Station. (costs about £12) There are normally taxis at Newbury Station (costs about £10). If not, phone Cabco on +44 1635 33333.

On arrival at the school

All money is handed in at the office for safe keeping. Students can withdraw money every day. We keep passports and tickets safely. We cannot accept responsibility for pocket money or valuables not handed to us.

On the first day

On request, students will be allocated to a returning student who will act as a guide, explaining the layout of the building, the way the course runs and answering any questions.

Clothes and possessions

Notes and advice on what to bring and other information will be sent to parents and students in advance.

Visits to the school

Visits to The Mary Hare School outside the course dates may be made only by appointment through our Newbury Office.